Job Information

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Public Transportation Services Corporation (PTSC)
PTSC is an equal employment opportunity employer

Non-Represented EMPLOYMENT OPPORTUNITY

Bulletin No:
006434-004
Job Title:
PRINCIPAL PROGRAM MANAGEMENT ANALYST
Specialty:
Closing Date:
31-JAN-20
Salary Grade:
H1M
Salary Range:
$84,469 - $105,560 - $126,672
External/Internal:
EXTERNAL

At Will**

Other Info:

This bulletin is posted to establish or add to a Qualified Candidate Pool(QCP)

 

Basic Function

Independently performs or leads highly complex work in support of monitoring cost and schedule performance in major capital projects, and serves as a technical expert in the development and implementation of project status reports and departmental budgets to facilitate completion of projects on time and within budget; exposure to physical hazards during site visits

Example Of Duties

  • Develops Major Capital Project workbooks, including scope, budget, cost, schedule, and forecast
  • Prepares and coordinates Project Management Plans for Program Management (PM) Department projects
  • Coordinates the Readiness Review Process for different phases of projects
  • Develops, monitors, and analyzes Program Management hardware and software
  • Participates in the development and implementation of departmental Capital and Operating Fiscal and multi-year budget
  • Monitors, analyzes, and justifies quarterly Fiscal Year budget variances for projects
  • Develops, monitors, and updates Financial Grant Status reports
  • Takes lead responsibility and serves as Project Manager for Fund Source Status cost reporting
  • Prepares quarterly Capital Improvement Projects (CIP) Report, including Engineering and Facilities projects
  • Performs Board Amended and Regular Fiscal Year and Life of Project budget transfers for new and existing Major Capital Projects
  • Keeps track of State of Good Repair Projects schedule using project management software
  • Develops and updates Work Break Down Structure for Major Capital Projects
  • Prepares Financial Summary for CIP Report
  • Assumes responsibility for updating and communicating latest organizational structure to project managers and executive staff
  • Maintains Change Order Logs for major construction projects and submits to the Board
  • Reviews Capital project costs and schedules using program management information system and cost management software
  • Keeps track of department budget to ensure budget availability
  • Performs lead role for Program Management′s Transit and Regional Rail in identifying and submitting Fiscal Year Accruals
  • Processes consultant invoices for assigned projects
  • Assists in transmitting Major Capital Project status updates, schedules, and cost report presentations to the Federal Transit Administration (FTA)
  • Collects and analyzes data to produce various comprehensive status reports and graphs
  • Acts as project manager to ensure projects are completed according to deadlines and standards
  • Provides user support services, including problem resolution and training
  • Sets and maintains performance measurement standards
  • Establishes report standards, and monitors and audits reports for conformance
  • Collects and analyzes data for special reports, charts, graphs, and studies
  • Provides support for Board committee meetings, to include the preparation, editing, reviewing, and processing of Executive Management reports
  • Acts as liaison and provides information for Federal Transit Administration (FTA) meetings
  • Assists in formal studies and analyses of existing operations, systems, assets, and budget requests
  • Maintains status of program management office activities and issues
  • Coordinates and integrates the consultant and staff activities
  • Performs administrative work, including coordinating IPPs (Individual Performance Plans), staff terminations, etc.
  • Briefs management on assigned projects and provides oral presentations as required
  • Generates and distributes labor reports
  • Conducts special projects requiring highly complex and critical analysis to produce comprehensive reports and presentations reporting status of projects as assigned
  • Communicates organizational development plan to staff
  • Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
  • May be required to perform other related job duties

Requirements For Employment

A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes:

  • Bachelor's Degree in Business, Computer Information Systems, Public Administration, or a related field; Master′s Degree in a related field preferred
  • Five years of relevant experience in developing and monitoring departmental budgets and supporting cost or schedule management for major capital projects; some positions in this class may require specialized experience in area of assignment
Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected.

The following are the preferred qualifications:

  • Experience collecting data, assembling complex presentations and preparing construction progress reports for executive staff and federal oversight agencies
  • Experience coordinating and integrating activities for administrative staff in large office
  • Experience developing and implementing office policies and procedures
  • Experience utilizing project document management systems such as Oracle Unifier
  • Experience utilizing field reporting systems such as Field Automated Communication System (FACs)

Certifications/Licenses / Special Requirements

  • A valid California Class C driver's license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions

Knowledge:

  • Theories, principles, and practices of project management, budgeting, financial analysis, governmental accounting, business finance, and financial recordkeeping
  • Principles and procedures for managing large construction projects
  • Cost and organizational development techniques
  • Applicable federal, state, and local laws, rules, and regulations
  • Program Control and FTA policies and procedures
  • Research and report preparation methods and practices
  • Funding sources
  • Use of computerized integrated cost and scheduling control systems
  • PDF (Portable Document Format) Professional and SharePoint
  • Applicable business software applications
Skills:

  • Performing complex work in support of construction projects
  • Performing statistical and financial analyses and calculations
  • Analyzing situations, identifying problems, and recommending solutions
  • Exercising sound judgement and creativity in making conclusions and in stressful situations
  • Communicating effectively orally and in writing
  • Interacting professionally with various levels of Metro employees and outside representatives
  • Reading, understanding, and writing complex comprehensive reports and correspondence
  • Operating personal computers and general office equipment

Abilities:

  • Meet precision and productivity requirements
  • Follow oral and written instructions
  • Meet tight time constraints and deadlines
  • Think and work independently and creatively in a highly structured environment
  • Handle highly confidential information
  • Compile and analyze data,
  • Establish and implement policies and procedures
  • Compile and analyze complex data
  • Understand, interpret, and apply laws, rules, regulations, policies, and procedures
  • Travel to offsite locations
  • Read, write, speak, and understand English

Selection Procedure

Applicants who best meet job-related qualifications will be invited to participate in the examination process that may consist of any combination of written, performance, or oral appraisal to further evaluate job-related experience, knowledge, skills and abilities.

Application Procedure

To apply, visit Metro's website at www.metro.net and complete an online Employment Application. (TS)

Computers are available to complete online Employment Applications at the following Metro location:

METRO Headquarters, Employment Office
One Gateway Plaza
Los Angeles, CA 90012

Telephone:
(213) 922-6217 or persons with hearing or speech impairments can use California Relay Service 711 to contact Metro.

All completed online Employment Applications must be received by 5:00 p.m. on the closing date.

*Open to the public and all Metro employees

This job bulletin is not to be construed as an exhaustive list of duties, responsibilities, or requirements. Employees may be required to perform other related job duties.